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TOPIC:

 

Access to the Resident Physician Files by other Medical Center Departments

PURPOSE:

 

To ensure that legitimate requests for information on residents, by other Medical Center Departments are honored, while ensuring confidentiality and the safety of those records.

POLICY:

 

Legitimate requests for information or documents on a resident by another Medical Center Department must be made to the Program Director. The Program Director will comply with legitimate request and ensure the safety of the original documents.

Procedure

  1. A request for information on a resident must be made directly to the Program Director.
  2. The Program Director will determine, if necessary with the advise of the Human Resources Department and Hospital counsel, if the request is legitimate and does not constitute a breach of confidentiality.
  3. The Program Director will refer to the requesting Department the information or copies of documents, if the request is found to be proper and legitimate.
  4. In the event that originals must be relinquished to other departments, the Program Director will keep copies of the originals in his possession. If appropriate, those copies would be notarized.

Approved by Education and Research Committee 06/20/01

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