Department of Medical Education
GE 18
| TOPIC: |
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Out of Hospital Elective Rotation |
| PURPOSE: |
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To clarify requirements and responsibilities for out of hospital elective rotations
To limit the number of non-reimbursable outside rotations |
| POLICY: |
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Residents may request outside elective rotations that are supplemental to their
Program curriculum. Approval will depend on Program Director approval,compliance with this policy and GME reimbursement and budget guidelines. |
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Procedure
- Residents may on occasion choose to arrange for an out of hospital elective rotation. This is defined as a rotation that is not routinely provided as part of the curriculum and is not a Program requirement.
- Requests for such rotations require completion of the attached request form by the resident and approval of the Program Director.
- The Program Director is responsible for evaluating the value of the rotation to the resident’s educational program and must ensure that it meets the goals and objectives of the Program.
- The Program Director must forward the approved request and supporting documentation to the Department of Medical Education a minimum of four (4) weeks prior to the requested start date. Incomplete forms will be returned to the Program Director.
- The request and supporting documentation will be reviewed and must be approved by the Director of Medical Education, the Designated Institutional Officer, and the Risk Management Department.
- Residents will not be allowed to do an outside rotation without the appropriate licensure and malpractice coverage.
- The resident is responsible for securing the appropriate licensure for out of state elective rotations and must provide written verification to the Program Director and to the Department of Medical Education prior to final approval of the request. Failure to obtain out of state licensure will result in denial of the request. Out of country rotations will not be approved.
- If the Risk Management Department denies malpractice coverage, the resident is responsible for arranging for alternative coverage and for providing written verification to the Program Director and the Department of Medical Education prior to final approval of the request. Failure to obtain malpractice coverage may result in denial of the request.
- Residents are strongly encouraged to pursue electives within Advocate Health Care at either Christ Medical Center or Lutheran General Hospital or at the University of Illinois, an affiliated institution.
- Residents may be required to continue continuity clinic, conference attendance and on-call assignments during the elective rotation as per the decision of the Program Director.
- If an elective out of hospital rotation is located in a non-hospital setting, a Letter of Agreement will be required in order to ensure GME reimbursement. The Medical Education Department, in conjunction with the Program, will be responsible for initiating and completing the agreement. The Letter of Agreement must be completed, i.e. all signatures obtained, prior to the start date of the rotation.
- Outside non-reimbursable elective rotations will be limited to a maximum of one (1) rotation per resident per academic year. Outside elective rotations are not cumulative. Non-reimbursable rotations include research and rotations in another hospital setting.
Approved by Education and Research Committee 06/20/01
Revised by Education and Research Committee 04/05/06
Revised by Education and Research Committee 04/04/07
Revised by Education and Research Committee 08/01/07
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